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Business digitization is becoming more and more popular with many practical benefits and great convenience in the era of digital transformation 4.0. When the situation of the Covid epidemic is complicated, digital transformation is an inevitable need for all businesses to apply. The digital transformation is not only a stepping stone to transfer the working platform, but also a prerequisite for businesses to “survive” in the current volatile era.
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Enterprise digitization is the transformation of business operations, management, and work related to records, papers and documents in the traditional way such as handwritten copies of documents, printed copies on the Internet. paper or any audio images, data in many different formats to data standards on computers and other storage devices.
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It can be seen that today’s data digitization process is complex, but brings many benefits to businesses that we can see. The digital transformation in the 4.0 era brings many great benefits to businesses such as:
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In fact, every employee needs to spend at least 12 minutes searching for paper documents. But with just a few operations, digitize data and can help businesses reduce time loss. From there, the company’s employees can use that time to learn and practice more skills, helping to handle more important jobs.
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Previously, to print papers, users always had to spend an expensive expense such as paper money, ink, equipment, etc. But with business digitization, it will help you minimize these costs. best. In addition, it helps you have time to focus on your main businesses, increasing your investment to reap the best value. You can refer to more about how to quickly archive documents to save maximum time and effort.
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With all data converted to digital format, it can be easily accessed through the cloud system or internet-connected devices anywhere, in any situation. Digitization creates a revolution in organizing things to a new level, making it easier for you to manage and find all information and data.
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When scanning a document, we can track that document. If necessary, you can limit the access to view that document and set up related workflows with permission groups (access rights, comment rights, edit rights) for each individual or Department.
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If in the past, businesses had to be tired of finding ways to store documents on paper so that they would not be lost or damaged, making you depressed and tired. In particular, storing information on paper is also vulnerable to theft or damage. Therefore, virtual documents were born to help you ensure that confidential documents of your business will be stored and kept carefully.
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As for storing any data there is always a risk of disaster. Whether natural or man-made disaster, problems like forest fire, house fire, flood or earthquake etc. can also become the cause of damage to papers, school equipment management, important documents. And this has a significant impact on confidential documents, important information that directly affects businesses.
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According to research, every year, millions of tons of waste paper are discharged from agencies and businesses, affecting the environment. Therefore, storing in digital format is seen as an environmentally friendly idea. Because this way of keeping will allow to reduce unnecessary printing work, raising the awareness of environmental protection for your business.
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Storing virtual data or scanning images is an important first step in the digital transformation planning process. Since then, all information and documents are the golden key to help organizations and businesses ensure outstanding success in the future and save a lot of costs.
It can be seen that business digitization brings many great benefits to users, integrating many intelligent features to help businesses implement digitalization easily and effectively. Understanding the needs of users, digitizing software will help you optimize your entire working process professionally, automatically.